Aberdeen Animates Privacy Policy
​Last updated: October 2025
1. Introduction
Aberdeen Animates is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains how we collect, use, and protect information when you submit your animation or contact us through our website or FilmFreeway.
This policy applies to Aberdeen Animates, managed by SZN Media Ltd, based in Aberdeen, UK.
2. What Information We Collect
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We may collect and store the following information:
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Contact details (such as your name, email address, and phone number)
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Submission details (including your animation file, title, and description)
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Biographical information (if provided as part of your submission)
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Any communication you send to us (e.g., emails or messages via FilmFreeway)
3. How We Use Your Information
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We use your personal data to:
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Administer and manage your submission to the Aberdeen Animates Showcase
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Contact you regarding your submission, event updates, or awards
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Promote selected works (only with your permission)
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Comply with any legal obligations
We will never sell, rent, or share your information with third parties for marketing purposes.
4. Legal Basis for Processing
We process your personal data under the following lawful bases:
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Consent: You have given us permission to use your data for event communication.
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Contract: Processing is necessary to review and manage your submission.
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Legal obligation: We may process data if required by law.
5. How We Store and Protect Your Data
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Your personal data is stored securely on password-protected systems.
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Access is restricted to authorised members of the Aberdeen Animates and SZN Media Ltd team.
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We retain personal data only for as long as necessary to manage the event and related activities. After this period, data is deleted or anonymised.
6. Your Data Rights
Under UK GDPR, you have the right to:
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Access the personal data we hold about you
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Request correction or deletion of your data
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Withdraw your consent at any time
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Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been misused
To exercise these rights, contact us at:
7. Third-Party Services
Submissions are managed through FilmFreeway, which has its own privacy and data handling policies. Please review FilmFreeway’s Privacy Policy to understand how they process your data.
8. Updates to This Policy
We may occasionally update this Privacy Policy to reflect changes in our practices or legal requirements. Any updates will be published on the Aberdeen Animates website.
9. Contact
If you have any questions about this Privacy Policy or how we handle your data, please contact:
SZN Media Ltd, Aberdeen, United Kingdom